EZ Pool Biller
4.3
Starting Price: $35/month
Per Location Pricing
Key Features
- Route Optimization
- ACH & CC Autopay
- QuickBooks Sync
- Offline Field Mode
- Digital Door Hangers
- LSI Calculator
Includes
- Trial
- Demo
EZ Pool Biller vs. Pool Brain Cost & Feature Comparison
This review evaluates EZ Pool Biller and Pool Brain across core database metrics, including route optimization logic, chemistry/LSI tracking parameters, billing models, and field application stability.
Pool Brain
4.4
Starting Price: $115/month
Per Technician Pricing
Key Features
- Route Optimization
- ACH & CC Autopay
- QuickBooks Sync
- Offline Field Mode
- Digital Door Hangers
- LSI Calculator
Includes
- Trial
- Demo
Price breakdown
EZ Pool Biller bills you per location and Pool Brain bills you per technician.
EZ Pool Biller pricing
EZ Pool Biller charges per location: $35/month for the first 60 locations, plus $0.50 for each additional location.
Starting Price
$35/month
+$0.50 per location
Pool Brain pricing
Pool Brain charges per technician: $115/month for the first technician, plus $65 for each additional technician.
Starting Price
$115/month
+$65 per technician
What would each cost your company?
Starting prices don’t compare well when tools bill by different units. Pick the company closest to yours to see what each would cost as you grow.
For a growing company, EZ Pool Biller costs $210/month less than Pool Brain (48% less), about $2,520 a year.
| Company |  EZ Pool Biller |  Pool Brain | Difference |
|---|---|---|---|
| Starter1 tech · 30 pools | $35 (lower cost)Base Price | $115Base Price | $80 |
| Solo1 tech · 75 pools | $42.50 (lower cost)Base Price | $115Base Price | $72.50 |
| Small team3 techs · 200 pools | $105 (lower cost)Base Price | $245Base Price | $140 |
| Growing6 techs · 450 pools | $230 (lower cost)Base Price | $440Base Price | $210 |
| Established12 techs · 900 pools | $455 (lower cost)Base Price | $830Base Price | $375 |
How we priced a growing company
EZ Pool Biller: Base Price plan, $35 base + 390 more locations × $0.50
Pool Brain: Base Price plan, $115 base + 5 more technicians × $65
Estimates from public pricing, monthly billing, before add-ons and payment processing fees · Verified Oct 2026
Something out of date? Verify this information
Feature comparison
To evaluate how these platforms perform during daily field operations, we audited both systems against a standardized matrix of core industry requirements. The following breakdown isolates the primary must-have features required to manage a scalable pool route, mapping out how each platform structures its database logic for scheduling, billing infrastructure, field accountability, and water chemistry logging.
- Included
- Add-on
- Not included
- Upgrade needed
| Feature | EZ Pool Biller | Pool Brain |
|---|---|---|
| Route Management & Scheduling | 5 of 6 | 5 of 6 |
| Drag-and-Drop Scheduling | Included | Included |
| Efficient Route Optimization | Included | Included |
| Live GPS Tracking | Included | Included |
| Technician Activity Reporting | Included | Included |
| Re-routing Flexibility | Included | Included |
| Fleet Management (speeding, etc) | Not included | Not included |
| Billing & Payments | 8 of 9 | 7 of 9 |
| Flexible Billing Options (by week, month, stop) | Included | Included |
| Bulk Invoicing | Included | Included |
| Mobile Payments (Apple Pay & Google Pay) | Included | Not included |
| ACH & Credit Card Payments | Included | Included |
| Accounting Sync with QuickBooks | Included | Included |
| Manage Quotes & Estimates | Included | Included |
| Consumer Financing | Not included | Not included |
| Late Fee Reminders | Included | Included |
| Surcharge Options | Included | Included |
| Reporting & Admin | 7 of 9 | 7 of 9 |
| Route Profit Tracking | Included | Included |
| Manage Multiple Bodies of Water | Not included | Included |
| Create, Manage, & Store Contracts | Included | Not included |
| Inventory Tracking | Included | Included |
| Labor Cost Tracking | Included | Included |
| Equipment Tracking | Included | Included |
| Technician Scorecards | Included | Included |
| Barcode Scanning | Not included | Not included |
| Service History Reporting | Included | Included |
| Customer Experience | 5 of 7 | 6 of 7 |
| Digital Door-Hangers | Included | Included |
| Customer Portal | Included | Included |
| SMS Notifications | Included | Included |
| Mass Broadcast Communications | Included | Included |
| Detailed Reporting for Each Stop | Included | Included |
| Branded Reporting | Not included | Not included |
| Allow Customer Feedback | Not included | Included |
| Field Operations | 8 of 8 | 7 of 8 |
| App works offline | Included | Included |
| Technician Checklists | Included | Included |
| Stored Customer Information (gate numbers, dog reminders, etc) | Included | Included |
| Customer Equipment Information (equipment SKUs, etc) | Included | Included |
| Work Order Management | Included | Not included |
| Photo / Notes Logging | Included | Included |
| Standardized Job Templates | Included | Included |
| Specialty Task Scheduling (clean salt cell, filter clean) | Included | Included |
| Water Chemistry & Chemicals | 4 of 6 | 5 of 6 |
| LSI Calculator (Saturation Index) | Included | Included |
| Chemical Dosing Recommendations | Not included | Included |
| Chemical Dosing Costs | Included | Included |
| Historical Chemistry Logs | Included | Included |
| Custom Chemical & Chemistry Ranges | Not included | Not included |
| Customer Chemical Dosage Reporting | Included | Included |
| AI & Automation | 0 of 7 | 2 of 7 |
| AI Phone Assistant | Not included | Not included |
| AI Chatbot | Not included | Not included |
| Predictive Route Management | Not included | Not included |
| Automated Collections & Billings | Not included | Not included |
| Automated Chemistry & Chemical Recommendations | Not included | Included |
| Automated Anomaly Detection (identify water problems before they occur) | Not included | Not included |
| Automated Lead Engagements | Not included | Included |
Something out of date? Verify this information
Integrations & support
| Integrations | EZ Pool Biller | Pool Brain |
|---|---|---|
 Heritage | Not included | Included |
 LaMotte | Not included | Included |
 Orenda | Not included | Included |
 QuickBooks | Included | Included |
 Stripe | Included | Not included |
 WaterGuru | Not included | Included |
| Support & training | EZ Pool Biller | Pool Brain |
|---|---|---|
| Available Devices & Apps | ||
| iOS App | Included | Included |
| Android App | Included | Included |
| Web Browser | Included | Included |
| Customer Support | ||
| Phone Support | Included | Not included |
| Live Chat | Not included | Included |
| Included | Included | |
| 24/7 Availability | Not included | Not included |
| Dedicated Account Manager | Not included | Not included |
| Platform Training | ||
| Help Articles & Guides | Included | Included |
| Video Tutorials | Not included | Included |
| Online Onboarding | Not included | Not included |
| Webinars | Not included | Not included |
Which platform is better for your business
Who uses EZ Pool Biller?
Best for: Billing
- Teams of any size, from owner-operators to crews of 10+ techs.
- Routes of any size, from a handful of pools to 500+.
- Owners who care most about field operations and billing & payments, where EZ Pool Biller stands out.
Who uses Pool Brain?
Best for: Large Teams
- Medium to large teams with 3 or more techs.
- Mid-sized and large operations with 100+ pools.
- Owners who care most about AI & automation and water chemistry, where Pool Brain stands out.
