Best Pool Business Reporting & Admin Software
Know what each route earns. Compare route profit, labor costs, inventory and equipment tracking across every tool we review.
Updated Oct 20269 reporting and admin features audited per tool
Pool reporting software, ranked
Ranked by reporting and admin score. Ties go to the tool with more features on its entry-level plan. Tap any tool to see which reporting and admin features are included.
1
Pool Brain18/217 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water
- Contracts (not offered)
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards
- Barcode Scanning (not offered)
- Service History Reports
From $115/mo per technicianSee what it costs for your size →
View full Pool Brain review →2
ServiceTitan18/216 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking (plan upgrade)
- Equipment Tracking (add-on)
- Technician Scorecards
- Barcode Scanning
- Service History Reports
Custom pricingSee what it costs for your size →
View full ServiceTitan review →3
EZ Pool Biller17/217 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards
- Barcode Scanning (not offered)
- Service History Reports
From $35/mo per locationSee what it costs for your size →
View full EZ Pool Biller review →4
Pool Office Manager17/217 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning
- Service History Reports
From $125/mo per userSee what it costs for your size →
View full Pool Office Manager review →5
UpBuoy17/217 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards
- Barcode Scanning (not offered)
- Service History Reports
From $99/mo per locationSee what it costs for your size →
View full UpBuoy review →6
Skimmer17/215 of 9 on entry plan- Route Profit Tracking (plan upgrade)
- Multiple Bodies of Water
- Contracts (not offered)
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $49/mo per locationSee what it costs for your size →
View full Skimmer review →7
GorillaDesk17/214 of 9 on entry plan- Route Profit Tracking (plan upgrade)
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking (plan upgrade)
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (plan upgrade)
- Service History Reports
From $49/mo per routeSee what it costs for your size →
View full GorillaDesk review →8
Pool Runs16/215 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking (not offered)
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $45/mo per propertySee what it costs for your size →
View full Pool Runs review →9
Paythepoolman15/216 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts (not offered)
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards
- Barcode Scanning (not offered)
- Service History Reports
From $65/mo per technicianSee what it costs for your size →
View full Paythepoolman review →10
Pool Service Software14/215 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts (not offered)
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
Free planSee what it costs for your size →
View full Pool Service Software review →11
Pooli Pro13/215 of 9 on entry plan- Route Profit Tracking (not offered)
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking
- Labor Cost Tracking
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $13/mo per technicianSee what it costs for your size →
View full Pooli Pro review →12
Jobber13/214 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking (add-on)
- Labor Cost Tracking
- Equipment Tracking (not offered)
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $49/mo per userSee what it costs for your size →
View full Jobber review →13
Housecall Pro11/215 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking (not offered)
- Labor Cost Tracking
- Equipment Tracking (not offered)
- Technician Scorecards
- Barcode Scanning (not offered)
- Service History Reports
From $79/mo per userSee what it costs for your size →
View full Housecall Pro review →14
Pool Founder11/214 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water
- Contracts (not offered)
- Inventory Tracking (not offered)
- Labor Cost Tracking
- Equipment Tracking (not offered)
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $49/mo per technicianSee what it costs for your size →
View full Pool Founder review →15
Pool Dial9/213 of 9 on entry plan- Route Profit Tracking
- Multiple Bodies of Water (not offered)
- Contracts (not offered)
- Inventory Tracking (not offered)
- Labor Cost Tracking (not offered)
- Equipment Tracking
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $40/mo per poolSee what it costs for your size →
View full Pool Dial review →16
ProValet5/212 of 9 on entry plan- Route Profit Tracking (not offered)
- Multiple Bodies of Water (not offered)
- Contracts
- Inventory Tracking (not offered)
- Labor Cost Tracking (not offered)
- Equipment Tracking (not offered)
- Technician Scorecards (not offered)
- Barcode Scanning (not offered)
- Service History Reports
From $149/mo per technicianSee what it costs for your size →
View full ProValet review →
Reporting & admin features, side by side
Every reporting and admin feature we audit, on each product's entry-level plan.
- Included
- Plan upgrade
- Add-on
- Not offered
| Product | Route Profit Tracking | Multiple Bodies of Water | Contracts | Inventory Tracking | Labor Cost Tracking | Equipment Tracking | Technician Scorecards | Barcode Scanning | Service History Reports |
|---|---|---|---|---|---|---|---|---|---|
| Pool Brain | Included | Included | Not offered | Included | Included | Included | Included | Not offered | Included |
| ServiceTitan | Included | Not offered | Included | Included | Plan upgrade | Add-on | Included | Included | Included |
| EZ Pool Biller | Included | Not offered | Included | Included | Included | Included | Included | Not offered | Included |
| Pool Office Manager | Included | Not offered | Included | Included | Included | Included | Not offered | Included | Included |
| UpBuoy | Included | Not offered | Included | Included | Included | Included | Included | Not offered | Included |
| Skimmer | Plan upgrade | Included | Not offered | Included | Included | Included | Not offered | Not offered | Included |
| GorillaDesk | Plan upgrade | Not offered | Included | Included | Plan upgrade | Included | Not offered | Plan upgrade | Included |
| Pool Runs | Included | Not offered | Included | Included | Not offered | Included | Not offered | Not offered | Included |
| Paythepoolman | Included | Not offered | Not offered | Included | Included | Included | Included | Not offered | Included |
| Pool Service Software | Included | Not offered | Not offered | Included | Included | Included | Not offered | Not offered | Included |
| Pooli Pro | Not offered | Not offered | Included | Included | Included | Included | Not offered | Not offered | Included |
| Jobber | Included | Not offered | Included | Add-on | Included | Not offered | Not offered | Not offered | Included |
| Housecall Pro | Included | Not offered | Included | Not offered | Included | Not offered | Included | Not offered | Included |
| Pool Founder | Included | Included | Not offered | Not offered | Included | Not offered | Not offered | Not offered | Included |
| Pool Dial | Included | Not offered | Not offered | Not offered | Not offered | Included | Not offered | Not offered | Included |
| ProValet | Not offered | Not offered | Included | Not offered | Not offered | Not offered | Not offered | Not offered | Included |
What to look for in pool business reporting and admin software
Know which routes make money. Route profit tracking compares what each customer pays with the chemical and labor cost of servicing them. It's the fastest way to find pools you're charging too little for. It's only accurate if techs log chemicals and time, so check that's quick to do in the field.
Labor is your biggest cost. Tracking tech hours shows where the day goes, which stops run long and what each route really costs. If the hours can feed payroll, you also skip re-entering time sheets.
Inventory tracking matters once you stock trucks. Knowing what's in the warehouse and on each truck cuts emergency supply runs and missing stock. Barcode scanning speeds this up, but few tools offer it.
Contracts protect recurring revenue. Service agreements that customers sign electronically and that stay attached to the account make price changes, cancellations and liability much easier to handle.
Track your own equipment. Test kits, vacuums, tools and trailers move between techs and trucks. Knowing who has what saves on replacements and lost gear.
Scorecards help you manage a team. Stops completed, time per stop, callbacks and ratings for each tech show who's doing well and who needs coaching. They start to matter at around three techs. A solo operator can skip them.
Check how pools and spas at one address are handled. If many of your customers have a pool and a spa, make sure you can track each one separately, with its own readings, equipment and billing. Few tools handle this well.